Application FAQs

Contained on this page is information that you will need to know about our housing application process as a new and continuing student.

Please be sure you have read and understood the information on this page, reviewed the What to Bring and What Not to Bring List, and checked your University email before arriving at Sul Ross.

To apply for housing, please visit the Application for Housing Page.

We are really looking forward to this year’s housing application process and we hope you enjoy it. If you have any questions or concerns please feel free to contact us at reslife@www3.sulross.edu or even stop by our office. We will be happy to answer any questions you may have.

Welcome to the Lobo Residential Community! Sul Ross State University has a 2-years live-on requirement. Undergraduate students enrolled as full-time students are required to live in campus residence halls for two full academic years (2 spring and 2 fall semesters) in order to satisfy the University’s live-on requirement. Living on-campus at another university prior to Sul Ross can be submitted for consideration towards the residency requirement. For more information, please click here.

Make sure you have applied to the university and activated your Lobo ID. You need to have an active Lobo ID (username and password) in order to log in and access the housing application. Click here for more instructions.

Make sure you are applying to the CORRECT term. There is a summer term and an academic year term.

Once an application has been submitted, Residential Living staff will verify the application fee has been paid. The application fee is a one-time, non-refundable $50 fee. If the application payment has been received, the application will be approved and a pending assignment will be created.  If the application fee hasn’t been received, the application will remain in incomplete status (non-paid) until the payment is received.

Please note that the Office of Residential Living reserves the right to move people if needed, in case of emergency, to meet the university’s operations, or other circumstances. However, we will attempt to honor the room selection. The Office of Residential Living will communicate any changes before the perspective move-in date.

The “roommate group” step is not required to complete your housing application.

If you choose to request a particular roommate during the application process, you will need to complete the following steps:

• Log into the StarRez Housing Portal on the Application page.
• Start the application by selecting the appropriate term (either summer or academic year term).
• Once you get to the roommate group page on the application, you can send a roommate request to people or see what request(s) you have received.
• How to search for a roommate?
  1. If you know exactly who you want to request as a roommate, you can search them up by “details” (name or Sul Ross email).
  2. If you do not know a specific person with whom you would like to room with, you may search for people by “profile.” This will allow you to see profiles that have high compatibility/similarity to your roommate matching questionnaire.
  3. Important notes:
     1. The max roommate size is 2 people.
     2. A roommate request will expire within 3 days. You can always resend the request.

• You can send out multiple requests, however, you can only accept 1 roommate request.

1. If you do not see someone, it most likely means that they have not started their housing application yet.
2. For continuing students only: It is your responsibility to select the same room as your roommate. We highly encourage you to finalize the roommate pair before selecting a room or else you could end up being separated.

• In order for the request to be complete, the person you’ve requested must accept the invite (similar to a Facebook request).
  1. Tips: We encourage you to use the “Message” feature on the StarRez Housing Portal to communicate with your potential roommates!
• If you do not want to browse profiles, you will be assigned randomly based on identified gender and roommate matching questionnaire responses.

If you choose a roommate for summer, make sure you repeat the same process with the academic year application because the roommate pair will not automatically roll over.  Room change process is not available for the summer term.

All interested students who apply will be assigned a bed space even if overflow housing is implemented. Students assigned to overflow housing will be assigned to triple rooms in the Lobo Villages on the first and second floor as dictated by space requirements. A student who chooses or is assigned a unit on the 1st or 2nd floor will be assigned to a Lobo Village unit where 1 out of 2 bedrooms (e.g. the “B” bedroom space) will have a triple assignment.

Applying for Apartments

Submitting an application for the Efficiency or Lobo Pack Apartments does not guarantee a student an apartment. To ensure that you have a spot on-campus, we encourage you to also complete another application for the residence hall.

Residential Living maintains a waiting list for all apartments based on the date the application and application fee are received. Please note that the Efficiency and Lobo Pack Apartments are always in high demand and have a high occupancy rate year-round and spaces are limited.

Qualifications to live in an apartment

Only students who meet the apartment qualifications (listed below) by August 1^st of the academic year will see and can apply to the apartment application.

• Students must be 21 years old or a junior level status at the time of occupancy.

Apartment types

• Efficiency Apartments
  • Single-occupancy unit (one student may reside in each unit)
• Lobo Pack Apartments
  • Lobo Pack Apartments
    • Double occupancy unit (no more than 2 students may reside in each unit)
  • Family Housing Apartments
    • Enrolled student residing with their partner and/or children (one family may reside in each unit)
    • Email the following document to the Office of Residential Living (reslife@www3.sulross.edu).
      • Proof of Family* – Proof of marriage and/or family status is required. A marriage license or notarized document of informal marriage are required. Birth certificates or legal guardianship paperwork, identifying the head of household as legally responsible for occupying minors is required.
    • Employee Housing
      • Active employee of Sul Ross who are looking for on-campus housing (one employee and their family, if applicable, may reside in each unit)
      • Email the following documents to the Office of Residential Living (reslife@www3.sulross.edu).
        • Proof of employment – A copy of your offer letter or a letter from your supervisor.
        • Proof of Family*- Proof of marriage and/or family status is required. A marriage license or notarized document of informal marriage are required. Birth certificates or legal guardianship paperwork, identifying the head of household as legally responsible for occupying minors is required.

Note: For the purpose of this agreement “a Family” is defined as: individuals who are related to the contract holder by marriage, dependency or some other form of recognized familial relationship. Familial relationship recognized under this policy includes marriage, common law marriage, civil union, domestic partnership, informal marriage, fiancée, dependent minor, parent, and sibling. Contract holders are not allowed to have friends, acquaintances or individuals who they have a casual relationship with reside in the apartment with them. The maximum occupancy for an employee unit is two (2) adults and two (2) children under the age of eighteen, for a maximum occupancy of four (4).

Apartment Wait Lists

A student’s numerical waitlist position will not be provided by the Office of Residential Living because it may not correlate to actual apartment availability and may change on a regular basis. Any student on the waitlist must also maintain their current contact information (email and phone number) with Residential Living at all times. Failure to do so may result in that student’s name being moved to the bottom of the waitlist if an apartment becomes available and we are unable to contact that student.

If offered an apartment, a student must accept or decline the opening in writing via email to reslife@www3.sulross.edu within 2 business days. If there is no response from the student, the Office of Residential Living will assume the student has declined/is not interested and offer the opening to the next available student on the waitlist.

To remain on the apartment waiting list, students must be currently registered for classes. Each year, the waitlist will be discontinued at the end of May. To back on the apartment waitlist, students will have to resubmit an apartment application every Spring semester when the housing application for the next academic year opens. This way, the Office of Residential Living can keep the most up-to-date waitlist of students who are interested.

This process is only available for continuing students that are applying to live in the residence hall during the academic year.

The room selection process will allow students to pick exactly where they want to live – no more building requests or room requests and hoping to get the room you wanted.  You can log on and pick your room yourself!

Please note that the room selection process and the assignment you booked is not always guaranteed. The Office of Residential Living reserves the right to move people if needed, in case of emergency, to meet the university’s operations, or other circumstances. However, we will attempt to honor the room selection. The Office of Residential Living will communicate any changes before the perspective move-in date.

Before logging into StarRez Housing Portal and start trying to pick your room, there are a few things you should know first:

• If you are trying to room with a specific roommate, we highly encouraged you to finalize your roommate group before you select the room. You are responsible for picking the same room as your roommate.
  • A few tips to consider for a successful room selection with your roommate:
    • Complete the room selection process of the application together.
    • Talk to each other! Communicate which room you are picking.
    • Make sure you pick the room that show 2 available bed spaces. If you do not see this option, it means that one of the beds has already been selected by someone else.

Once you select your room, you are locked in. You cannot move rooms or switch roommates so choose carefully!

• Once you submit your application, you will come upon the “applications summary page,” which will show you which room you have booked and who your roommate is.
• Room change process for the academic year will happen a few weeks after the first-day of class.

The lottery process DOES NOT guarantee that you will safe from tripling. This means that even if you are first in line to pick your room there is still potential that you will have a third roommate. However, there are a few things you should know about tripling:

• The third roommate in a tripled room will be assigned the “C” slot
• The “C” resident will share the “B” bedroom with the “B” resident. Meaning the “A” resident will only share the common areas with the third roommate.
• We move “C” assignments as soon as we can.